Admisitrative Assistant- Part Time- Summer

UPDATED:   January 9th, 2025

TITLE: Adminstrative Assistant- Part Time- Summer

REPORTS TO: Port Manager and Port Finance Director

CLASSIFICATION: Part-Time, Non-Exempt

BENEFITS:  Partial

Admisitrative Assistant- Part Time.pdf

 

DEFINITION:

This position is responsible for assisting in operating the main Port office, providing exceptional customer service to all Port customers and the public.  The person filling this position must reflect a professional, cheerful, and courteous demeanor at all times.  Duties include customer service, public relations, general office operations and special projects.

The statements in this job description reflect general details as necessary to describe the principal functions of this job.  The levels of knowledge and skill and the scope of responsibility are those typically required for this position and should not be considered as an all-inclusive listing for work requirements.  Individuals may perform other duties as assigned.
 

CONTROLS OVER WORK:

This position performs under the direction supervision of the Port Finance Director and Port Manager.

 

ESSENTIAL DUTIES INCLUDE:

  • Provides outstanding, friendly customer service to all Port customers over the phone, in writing and in person.
  • Light janitorial duties around the office including vacuuming, dusting, organizing storage room and office restroom cleaning.
  • Provides clerical services, including filing, researching, and assisting each Port department as instructed by supervisor.
  •  Assist with cashiering functions, beginning and end-of-day processes including cash drawer counts, end of day reconciliation, making daily bank deposits, and overall control and safeguarding of cash in accordance with the Port’s cash handling policies.
  • Other duties may be assigned

 

WORKING ENVIRONMENT:

  • The position will be based in the Port of Ilwaco office.
  • This position works on or near water
  • This position requires repetitive computer usage
  • Work requires exposure to ambient sound, emissions, and magnetic surfaces from office equipment
  • Typically, the noise and odor levels in the work environment are moderate, however, there may be exposure to loud noised and foul odors on a daily basis due to marine activity and maintenance and repair
  • Job-related contact either by telephone, in person or through written communication with the Port’s elected officials, coworkers, outside auditors, outside consultants, vendors and other business-related individuals or agencies
  • Extensive contact with the public and required to be professional and courteous with all contacts
  • Physically perform the essential duties of the job
  • The nature of Port operations are cyclical and a higher level of customer activity will be present in the spring and summer months

 

 

DESIRED QUALIFICATIONS & COMPENTANCIES:

  • Must have an understanding of Microsoft software including Excel, Word and PowerPoint
  • Must be comfortable with PC based applications, including web-based systems
  • Must possess excellent administrative skills, customer service skills, and the ability to act as an ambassador to the community
  • Ability to establish and maintain effective working relationships with associates, visitors, customers, and vendors
  • Must be an excellent communicator orally and in writing
  • Organized, efficient, creative, and capable of implementing multiple tasks simultaneously
  • Ability to read, write, understand, and verbally communicate the spoken English word to understand company handbooks, policies and procedures, and instructions for operating equipment, tools, and office equipment or handling hazardous chemicals
  • Valid State vehicle operator’s license
  • Demonstrate excellent customer service skills with a diverse customer base
  • Successfully manage time and prioritize tasks within given parameters
  • Establish and maintain effective working relationships with employees, Commissioners, other agencies and public in general
  • Communicate effectively, both orally and written, with individuals and groups regarding all issues or regulations effecting the Port

 

This job description should not be considered an all-inclusive listing of work requirements.  Individuals may perform other duties as assigned, such as working in other areas to cover absences or relief, or to otherwise balance the workload

 

The Port of Ilwaco complies with all federal and state rules and regulations and does not discriminate on the basis of race; color; national origin; sex; age; disability; sexual orientation, including gender identity; disability or military action veteran status.  This holds true for all employment.  This job description does not constitute an employment agreement between the Employer and Employee and is subject to change as the needs of the Employer and requirements of the job change.